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Management in Events ]
It includes acquiring information from various sources and
then organizing, retrieving and maintaining that information.
For small size events, you can do information management all
by yourself. However for big and very big events you will need
an information manager. This information manager may have several
assistants depending upon the size of the event.
An information manager is responsible for maintaining database
of service providers (like decorators, technicians, DJ, anchor,
florist, artists, ushers etc), guests, sponsors, partners, organizers,
delegates, speakers, media people, clients and target audience.
The information which is usually managed is the contact details
and all the business operations and monetary transactions carried
out pre-event, at-event and post event. For e.g. when you hired
a particular DJ, how much he asked for his service, how much
advance you paid, what were the terms and condition on which
there was mutual agreement and things like this. An information
manager is responsible for documenting all such activities.
In case of meetings and conferences, he is the one who records
the proceedings. He also formulates, prepares and implements
the risk management plan i.e. risks related to information management
like loss of data due to data theft or hard disk crash. There
are many event
management softwares available in the market which helps
in information management.
